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5.6.2017 12:00 - 15.10.2017 12:00 - Library Reconstruction (OZS)

18.9.2017 - 15.12.2017 - Fall semester 2017 classes (OZS)

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Moving in / Moving to another room / Moving out


Allocated room

An allocated block of halls of residence, an allocated room or date of moving in cannot be changed during the period of moving in, i.e. until the end of September. Moving is possible from the beginning of October.

Thank you for your understanding.

When and where

Information about a particular allocated hall of residence and room will be available at https://iskam-web.vse.cz/

If you are to move in a hall of residence as of 25 September 2016 inclusive (accommodation allocated afterwards), report to accommodation in person to the allocated hall of residence and contact the manager of the hall of residence on the specified date during office hours, which can be found in the list of blocks of halls of residence.

What you should bring

  1. identity card (foreign students should bring their valid passports)
  2. colour full- face photograph of 35 x 45 mm (an identity-card type)

If I cannot appear

Please, come personally on move-in day during office hours, directly to Dormitory Manager of the building in which you will be staying. Move in to dormitory Jarov III.F outside of office hours is possible, but after announcement to Dormitory Manager via email. Reception is opened nonstop.

Accommodation contract

The contract to be signed will be submitted to you by the manager of the hall of residence when moving in the hall of residence. We recommend reading the contents of the contract before you sign it, as you will not have sufficient quiet time to read it thoroughly when moving in.

Residence card, keys, bedlinen

As soon as you sign the contract, you will receive a residence card and keys from the allocated room. In some halls of residence, you will receive also a key from the main entrance to the hall of residence. In the bedlinen depot, you will receive bedlinen, which you confirm with your signature, and the List of Defects, which you will complete upon entry to the room.

Assignment of the room

The room will be taken over upon signing of the accommodation contract and the handing over of keys and bedlinen. The takeover will be done by yourself, with no employee of the hall of residence present. As soon as you enter the room, check the room and its furnishings immediately for proper condition fit for use. On that day, record any found defects in the List of Defects and submit it to a person in charge (usually the one who has given you the List of Defects). You will be responsible for defects not recorded in the List of Defects. If you fail to submit the List of Defects on the day of moving in, you will breach the accommodation contract.

Moving to another room

Common Rules

  • The first week in October is the first permitted day of moving to another room.
  • A person interested in moving to another room must appear in person during office hours and prove his/her identity.
  • In case of exchange of the allocation with another student, both these students have to appear at the same time.
  • Each application for moving to another room will be decided individually and may be rejected.
  • Rooms may not be booked.
  • Information about free rooms will be provided only at personal visits.

A student may move until the 4th day of a calendar month inclusive (during office hours only). This is due to sending a direct debit order to the bank usually on the 5th day of a calendar month (the particular term of sending is published in the news on a monthly basis). Any later date of moving will be permitted only in exceptional cases upon agreement with the manager of the relevant hall of residence.

Moving from one hall of residence to another (applies to VSE halls of residence in Prague)

  • is the charge of the central accommodation office.
  • A student may move until the 4th day of a calendar month inclusive (during office hours only).
  • This is due to sending a direct debit order to the bank usually on the 5th day of a calendar month (the particular term of sending is published in the news on a monthly basis).
  • A student may move only if he/she has no debts, i.e. he/she has paid all outstanding amounts owed to SUZ VSE (residence fee, utilities, damages, late payment interest, if appropriate, etc.)

I am not interested in the accommodation

If you do not want to use the allocated accommodation, report this fact to the central accommodation office by e-mail or in person in the central accommodation office (you must prove your identity). For dates, see the schedule of accommodation. In order to protect the accommodated persons, the following ways of rejecting the accomodation will not be taken into consideration: notification by phone, by e-mail message sent from other than the student´s own school e-mail address, a message via a friend/acquaintance/parent/relative, a letter.

  1. Student will write the name, date of moving out, time for a check up and room number on the noticeboard to the left of reception well in advance (write only one time). Checks by cleaning ladies will be done during workdays Monday – Friday from  7:00 AM  till 10:30 AM.
  2. To avoid any problems that may arise during moving out, please check your debts in information system ISKAM. You have to pay all outstanding amounts for residence fee or services in cash or by credit card at the reception or at the office. Otherwise it is not possible to move out.
  3. It is necessary to clean up your room to have moving out running smoothly, especially:
    1. Garbage bin must be empty,
    2. Clean up balcony,
    3. Wipe the dust   (table, wardrobe, shelves ),
    4. Wash the toilet,  shower, sinks, kitchen  (cupboard, cooker, sink, kitchen surface, refrigerator, microwave)

Each student  undertakes to do the cleaning throughout the common areas in unit during the moving out.

The bedlinen depot is open during working days 8.00 – 10.45 AM during the moving out (leaving a large number of students).

Length of whole check out depends on number of students. It can be 20 minutes, but also one hour. All  requirements is necessary to process in working hours!

 

Eviction process differs from day and hour of the moving out:

A. Student moving out during office hours (8.00 – 11.00 AM)

B- Student moving out in the afternoon or in the evening, but student will not sleep at the dormitory

C. Student moving out outside of working days ( e.g. holidays, weekends…), but student will sleep at the dormitory

 

A. Student moving out during office hours

1. You must be in your clean room at the moment of check up (wait for the cleaning lady – mostly more students are enrolled at the same time).

2. You will go tobed linen storage (working days 8:00 – 10:30 AM) with confirmed Handover Protocol and bed clothes. There you will return to housekeeper:

  • pillow-case
  • duvet cover
  • sheet
  • keys
  • dormitory card
  • blue chip card (only students other schools, graduates)

3. Please come personally to the office of the Dormitory Manager (8:00 – 11:00 AM) with confirmed Handover Protocol for checking your obligations and moving out from ISKAM system. After that your deposit will be returned to your account by credit card (no charge any additional fee) or via bank transfer refund. You have to fill in your bank account number in ISKAM. Foreign transaction fee of CZK 500 will be deducted from your deposit.

You cannot return to your room. The rooms are locked up by emplyee of the dormitory  after returning the keys in bed linen storage.

 

B. Student moving out in the afternoon or in the evening, but student will not sleep at the dormitory

1.  You must be in your clean room at the moment of check up(wait for the cleaning lady – mostly more students are enrolled at the same time).

2. You will go tobed linen storage (working days 8:00 – 10:30 AM) with confirmed Handover Protocol and bed clothes. There you will return to housekeeper:

  • pillow-case
  • duvet cover
  • sheet
  • dormitory card
  • blue chip card (only students other schools, graduates)

3. Please come personally to the office of the Dormitory Manager (8:00 – 11:00 AM) with confirmed Handover Protocol for checking your obligations and agree with the Dormitory on hour of returning your keys at the reception. IT IS NOT POSSIBLE TO PROPERLY MOVE OUT WITHOUT AGREEMENT WITH THE DORMITORY MANAGER AND SUBMISSION OF HANDOVER PROTOCOL!

4. Before leaving your room, close the windows and balcony doors; DO NOT TURN OFF the heating  (in the winter) and lock your room.

5. The second check up by cleaning lady will be done after your departure and returning the keys at the reception next working day. If the room is clean and inventory put in order, the deposit will be returned via bank transfer refund. You have to fill in your bank account number in ISKAM. In case that the room is dirty and inventory is damaged, a potential cleaning and repairs will charged from your deposit according to price list.

Foreign transaction fee of CZK 500 will be deducted from your deposit.

 

C. Student moving out outside of working days ( e.g. holidays, weekends…), but student will sleep at the dormitory

1. The last working day before your departure, you are dealing with cleaning lady and Dormitory Manager your moving out.

2. You will write the check up of your room by cleaning lady on the board on the left of the reception (the check up must be the last working day before your departure). Please wait for a cleaning lady in your clean and tidy room.

3. Please come IMMEDIATELY to the office of the Dormitory Manager (8:00 – 11:00 AM) with confirmed Handover Protocol, dormitory card and keys. You are obliged to agree with the Dormitory Manager on hour of your departure and returning your keys at the reception. IT IS NOT POSSIBLE TO PROPERLY MOVE OUT WITHOUT AGREEMENT WITH THE DORMITORY MANAGER AND SUBMISSION OF HANDOVER PROTOCOL! Your bedding leave with you until your departure. On the day of your departure, please bedding and mattress cover fold and lay on your bed and return the keys at the reception.  After your departure, the cleaning lady will do the second check up and take away your bedding and mattress cover fold.

4. Before leaving your room, close the windows and balcony doors; DO NOT TURN OFF the heating (in the winter) and lock your room.

5. If the room is clean and inventory put in order, the deposit will be returned via bank transfer refund. You have to fill in your bank account number in ISKAM. In case that the room is dirty and inventory is damaged, a potential cleaning and repairs will charged from your deposit according to price list.

Foreign transaction fee of CZK 500 will be deducted from your deposit.